Many QuickBooks users have reported encountering the error “QuickBooks already has an open company file” while accessing the company file in QuickBooks Pro 2023 and QuickBooks Premier Version. This error can appear in all editions of QuickBooks Desktop, excluding QuickBooks Accountant and Enterprise solutions. It usually occurs when multiple company files are open on a system. The Accountant and Enterprise editions allows you open multiple company files at a time. The error can occur for various other reasons, such as folder permission issues, damaged QuickBooks Desktop Company files, etc. In this article, we’ll discuss the causes of the “QuickBooks already has an open company file” error and their solutions.
Reasons for QuickBooks already has an open Company file error
This error can occur due to the following one or more reasons:
- Many QuickBooks Desktop Company file are already open
- The folder in which your company file is saved has a permission issue
- Damaged or corrupted QuickBooks Desktop Company (QBW) file
- Using outdated QuickBooks Desktop version.
- Missing or damaged .TLG and .ND files
- Incorrect Hosting Settings.
Methods to resolve “QuickBooks already has an open Company file” error
To resolve this error, you must first check the updates of your QuickBooks Desktop application. If it is not updated, then Update QuickBooks Desktop to the latest release. Also, make sure the QuickBooks company file you are trying to open isn’t compressed or encrypted. To check and fix this, locate the company file folder, right-click on the company file and then click Properties. Next, click Advanced option and then clears both the checkboxes-Compress and Encrypt. If, after performing this, you fail to resolve the issue then follow the below methods:
Method 1-Check Folder Permissions:
The “QuickBooks already has an open company file” error can occur when you do not have the necessary permissions on the folder in which company file is saved. So make sure you have the read, write, and create permissions for the folder. Here’s how to check and grant permissions:
- Go to the company file folder.
- Right-click on the folder and select Properties.
- In Properties window, click Security tab and then click Advanced.
- In the Advanced Settings dialog box, click on the option labeled Change Permissions.
- Select Administrators and then click Edit
- Change the Apply to drop-down to This Folder, Subfolder, and Files.
- Select the Full Control box below the Allow column button.
- Click OK > Apply.
Method 2-Rename .TLG and .ND files
The transaction log file and Network Data file contain the configuration settings that the QuickBooks application requires to access the QuickBooks company file on a network. If any of the files gets damaged or corrupted, it can lead to the QuickBooks error -6090, -85. In this case, you can recreate them. For this, you just locate the files and rename them. Steps to rename the ND files are:
- Go to the company file folder.
- Search for the ND file (it has the same name as your company file but with the.ND extension). Right-click on it and click Rename.
Repeat the same steps to rename .TNG files. Renaming the .TNG/ND files will automatically reset the files.
Method 3-Check Hosting Settings:
If the issue has been reported by the users that they cannot access their QuickBooks company file on the system connected in a network, the effective way to identify the issue is by checking the hosting settings on the Server. And make sure only Server system has enabled Host Multi-User Access settings. To check this, click File>Utilities in your server system.
Method 4-Use Quick Fix My File tool
The corruption is one of the basic reasons for “QuickBooks already has an open company file” error. If your QuickBooks company file is corrupted, you can use the Quick Fix My File tool to repair the QBW file. To launch this tool you need to download the latest version of QuickBooks Tool Hub. Once you have downloaded, installed, and launched the Tool Hub, do the below:
- Click Company File Issues and then Quick Fix my File.
Alternatively, you can use the QuickBooks File Doctor tool to resolve the company file issues. But to use this tool, you need QuickBooks admin credentials. Also, it may not repair the highly corrupted company file.
Method 5-Try QuickBooks Recovery Software:
If you cannot repair or restore data from the company file then you can try using an advanced QuickBooks Repair tool. Stellar Repair for QuickBooks is one of the effective QuickBooks repair tools to recover deleted or highly corrupted data from QuickBooks company file. The tool can restore all data, including deleted items with complete precision. The tool is easy to use with an interactive user interface and delivers the desired results. It allows you to preview all recoverable data in the company file. Also, it allows you to use advanced data filters like Quick search and Advance search. With this tool, you can repair multiple QBW files of any size and from any QuickBooks version. It is compatible with Windows 11, 10 and previous editions.
Conclude:
The above-given methods resolve the “QuickBooks already has an open Company file” error. But if the issue has occurred due to corruption in the database, then you can try using QuickBooks repair software like Stellar Repair for QuickBooks. It is a fast, highly efficient, and simple-to-use QuickBooks repair tool that can help you repair QBW files without any data loss. It can help you fix all types of errors and issues that are related to corruption in QBW file. This tool supports all QuickBooks editions and Operating systems.